Vendor Terms and Conditions
1.0 General
1.1 Except where condition 8 applies, these terms and conditions apply to every order placed by Phase III Physics LLC (“P3P”) with any individual, firm, organization, or company (“Vendor” or “the Vendor”).
Any terms and conditions contained within or attached to any document of any kind which are inconsistent with the terms and conditions outlined in this document, or which attempt to add to or modify these terms and conditions in any way shall not be deemed acceptable or legally binding unless
expressly and clearly accepted by P3P in writing.
Should the Vendor be unable to supply such written agreement, the Vendor agrees to waive or withdraw the supplemental or modifying terms and conditions and contract with P3P exclusively on the basis of these terms and conditions.Acceptance of goods and/or services by P3P shall not
constitute or be deemed to constitute acceptance of Vendor-supplied or otherwise non-standard terms and conditions by P3P.
All parties affirm that the contract shall commence, and the Vendor will be bound contractually to fulfill the obligations outlined within these terms and conditions upon the issuance of a purchase order (“the contract”) to the Vendor by P3P.
2.0 Purchase Order
2.1 The Vendor agrees to ensure the goods and/or services provided shall:
- Correspond with the quantity, type, sort, quality, and description defined in the purchase order;
- Meet performance standards, benchmarks, and delivery schedule specified on the purchase order or as specified to the Vendor by P3P;
- Be of satisfactory quality and fit for any purpose specified by the Vendor or specified to the Vendor by P3P;
- Where applicable, be free from defects in design, materials and workmanship and remain so for a period of 12 (twelve) months from the delivery date;
- Comply with all applicable statutory, legal, and regulatory requirements relevant to the manufacturing, production, labeling,packaging, storage, handling, and delivery of the specified goods.
2.2 Should the goods and/or services provided fail to comply with the P3P purchase order and/or submitted instructions, P3P may, at its option, either return the goods to the Vendor at the Vendor’s own expense and risk of loss; reject the goods and/or services at the seller’s risk; require the Vendor to replace the goods or re-perform the services; accept in whole or part such goods and/or services supplied by the Vendor without prejudice to or limitation of any rights held by P3P to claim damages or other compensation for loss, damage, or material failure suffered as a result of the Vendor’s failure to comply with these terms and conditions.
2.3 In the event the seller fails to deliver the goods, or perform the services, specified by the date specified in the purchase order, P3P may, at its option, terminate the contract without notice.
3.0 Pricing, Payments, and Offset
3.1 Prices paid for goods and/or services shall be the prices established in the purchase order, including, but not limited to, packaging costs, insurance fees, and shipment of goods (and/or provision of services). No extra charges, if any, will be incurred unless agreed upon in writing by P3P.
3.2 With regard to goods, the Vendor agrees to invoice P3P upon delivery or at any time after delivery of the goods. Regarding services, the Vendor agrees to invoice P3P in full, monthly, or quarterly as specified in the purchase order.
VAT invoices must contain the purchase order number and include complete supporting information required by P3P in order to be considered valid.
3.3 P3P will pay all invoiced amounts to the bank account specified in writing by the Vendor within 30 days of receiving a valid and correct invoice.
3.4 P3P may, without limiting its other rights or remedies, offset (i.e., set off) any amount owed to it by the Vendor against any amount owed by P3P to the Vendor.
4.0 Insurance and Indemnity
The Vendor agrees to hold harmless and indemnify P3P in full against all costs, expenses, damages, and losses (incurred directly or indirectly).
This includes any interest, fines, legal and other professional fees, and expenses awarded against, incurred by, or paid by P3P arising from contract performance or any breach of these terms and conditions by the Vendor, as well as any term or obligation implied by law or any statutory provision that may be in force from time to time.The Vendor agrees to maintain at all times all required insurance coverage and provide written evidence of such coverage to P3P upon request.
5.0 Contract Confidentiality
The Vendor agrees to treat all confidential information belonging to P3P as confidential subject matter and protect it accordingly. The Vendor agrees not to disclose any such information without the prior written consent of P3P.
6.0 Contract Termination
In addition to clauses 2.3 and 7.1, if at any time after the contract commences the Vendor:
- Commits a material or persistent breach of contract and (provided said breach may be remedied) fails to make good faith remedy of said breach within 7 (seven) days after receiving notice of the breach;
- Commits a material breach which cannot be rectified;
P3P may opt to terminate the contract with immediate effect.
7.0 General
7.1 Force majeure: Neither party shall be liable to the other due to any delay or failure to perform its obligations under the Contract if and to the extent that such delay or failure is caused by circumstances beyond the reasonable control of that party which, by their nature, could not have been foreseen by such a party or was unavoidable if foreseeable.
Should such circumstances prevent the Vendor from supplying the specified goods and/or services for more than 4 (four) weeks, P3P may, without limiting its other rights or remedies, may provide written notice to the Vendor to terminate this contract with immediate effect.
7.2 Assignment and subcontracting: The Vendor agrees not to assign, transfer, subcontract or deal in any other manner with all or any of its rights and obligations under the contract without prior written consent from P3P.
7.3 Notices: Any communication required to be given under or in connection with this contract shall be in writing and delivered to the other party via prepaid, first-class post.
7.4 Waiver: No delay, neglect, or forbearance on the part of either party in enforcing against the other party any of the terms or conditions specified by the contract will be, or deemed to be, a waiver or prejudice in any way against any right of that party under this contract.
7.5 No partnership: No partnership of any kind between any parties is intended by, or constituted through, this agreement.
7.6 Variation: Any variation, including any additional terms and conditions, to the contract will only be binding and enforceable when agreed to in writing and signed by P3P.
7.7 Severance: Should any provision of this contract, in whole or in part, be held to any extent to be unlawful or unenforceable under any enactment or rule of law, the remaining provisions shall stand in full force and effect.
7.8 Statutory Requirements: The Supplier shall comply with all statutes, orders, regulations, or bylaws related to the execution and fulfillment of this contract, and agrees to indemnify P3P against all losses, claims or liabilities, expenses, proceedings or otherwise resulting from the Vendor’s noncompliance with the same.
7.9 Governing law and jurisdiction: The entire agreement shall be governed by, and construed in accordance with, American law, and the parties irrevocably submit to the exclusive jurisdiction of the courts of the United States Government.
Terms and Conditions
These terms and conditions will apply unless P3P specifies different terms and conditions in its tender or quotation documentation, or via other contracts entered into by the parties.
Should P3P specify such changes and apply different terms and conditions in writing, those terms and conditions will override the purchase order terms and conditions and will apply instead of these.